Frequently Asked Questions – Student Data
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Frequently Asked Questions – Student Data

We have a student who enrolled in the program during the fall 2020 semester but dropped out without completing any coursework. Do I include him/her as a student?

Yes

How is student support to be reported?

You are asked to report the number of full-time doctoral students who received institutional support that included a tuition waiver and stipend in the fall of 2022. FTE’s are no longer to be reported.

Some of our students are on 12 month contracts but others on 9 month contracts.

All doctoral students enrolled full-time in fall 2022 should be counted as one regardless whether they are on a 9 month or 12 month contract.

What do I do with doctoral students with partial support (e.g., DTA with only 10 hours of instruction)?

NAK is interested in the number of doctoral students receiving full tuition support and a stipend to complete degrees and advance the field.  Programs may combine several doctoral students with partial support (e.g., two TAs with 10 hour teaching or research appointments) if BOTH also receive the equivalent of prorated full support (half tuition waiver and stipend for work).  This example would allow the program to report having the equivalent of 1 doctoral student with full institutional support. Programs cannot report doctoral student support that does not include both tuition waiver and compensation and should not report support for masters students.

A student graduated and accepted a post-doctoral position for two years. The student then accepted a tenure-track faculty line. How many times do I count this person under employment?

Count the person only once.  In this case, count the person as accepting a Post-doctoral position.  These data relate to the first position acquired by the doctoral student once graduated.

Does GA support include both masters and doctoral level or only those supported at the doctoral level?

No, only include  support of doctoral students.

Under the Student support section, do we include all sources when we report full time doctoral support (e.g., grants, etc.) as well as those funded by our own department?

Yes, include all Graduate Assistants/Research Assistant/Teaching Fellows/Teaching Assistants/etc. that are funded at the doctoral level in the program from all sources of funding.

Student X was enrolled as a doctoral student in our program from 2020-2022 and she had a first-authored research paper published in a refereed journal in 2022 based on data that were collected during her enrollment period. Does this publication count under 'Number of Publications'?

Yes, because,

(a) she was first author of the research paper published in a refereed journal;

(b) her enrollment period puts her in the eligible group (i.e., doctoral students who were enrolled full-time during at least one year of the evaluation period, in this case 2020, 2021, or 2022);

(c) the paper was published during the evaluation period (i.e., 2020-2022); and

(d) the publication was during her eligible time period (i.e., up to two years after graduation).

Student Y first enrolled as a doctoral student in our program in 2020 (and is currently in the program) and she has a first-authored research paper published in a refereed journal from 2020 based on data that were collected during her enrollment period. Does this publication count under 'Number of Publications'?

Yes, because,

(a) she was first author of the research paper in a refereed journal;

(b) her enrollment period puts her in the eligible group (i.e., doctoral students who were enrolled during at least one year of the evaluation period);

(c) the paper was published during the evaluation period (i.e., 2020-2022) and,

(d) given that she has not yet graduated the publication was during her eligible time period (i.e., up to two years after graduation).

 

Two students are enrolled in our program; Student A is completing a master’s program and has been accepted into the doctoral program (and has completed some doctoral courses during the master’s enrollment period), and student B is in the doctoral program. They are the sole authors on a research paper published in 2020. Student A is the first author and Student B is the second author. Does this paper count under 'Number of Publications'?

No, because the first author is not currently enrolled in the doctoral program.