Yes
Frequently Asked Questions – Student Data
We have a student who enrolled in the program during the fall 2023 semester but dropped out without completing any coursework. Do I include him/her as a student?
How is student support to be reported?
In column C you are asked to report the number of full-time doctoral students who received institutional support that included a full tuition waiver and at least a 20 hour stipend in the fall of 2025. FTE’s are no longer to be reported. Despite this, please consider a 20-hour appointment as a full-time appointment. This may come from multiple sources (e.g. 10 hour DTA and 10 hour RA) but the total stipend must be equivalent to 20 hours or more. This total may included funding from the university, outside of the department (e.g. a grant funded in a center) as long as the student is full time in your department.
What do I do with doctoral students with partial support (e.g., DTA with only 10 hours of instruction)?
In column D you are asked to report on students who receive less than a 20 hour / .5 FTE appointment. If a student only has 10 hours of funding from all sources, they should be counted in this column.
What if students have a stipend, but no tuition waiver?
Programs cannot report doctoral student support that does not include both tuition waiver and compensation.
What about masters students?
Programs should not report support for masters students.
Some of our students are on 12-month contracts, but others on 9-month contracts.
All doctoral students enrolled full-time in fall 2022 should be counted as one regardless of whether they are on a 9-month or 12-month contract. There is a separate column for summer support (column F). Please count the summer support in this column for a student with a 12-month appointment.
A student graduated and accepted a post-doctoral position for two years. The student then accepted a tenure-track faculty line. How many times do I count this person under employment?
Count the person only once. In this case, count the person as accepting a Post-doctoral position. These data relate to the first position acquired by the doctoral student once graduated.
Does GA support include both masters and doctoral level or only those supported at the doctoral level?
No, only include support of doctoral students.
Under the Student support section, do we include all sources when we report full time doctoral support (e.g., grants, etc.) as well as those funded by our own department?
Yes, include all Graduate Assistants/Research Assistant/Teaching Fellows/Teaching Assistants/etc. that are funded at the doctoral level in the program from all sources of funding (both inside and outside of the department).
Student X was enrolled as a doctoral student in our program from 2023-2025 and she had a first-authored research paper published in a refereed journal in 2025 based on data that were collected during her enrollment period. Does this publication count under 'Number of Publications'?
Yes, because,
(a) she was first author of the research paper in a refereed journal;
(b) her enrollment period puts her in the eligible group (i.e., doctoral students who were enrolled full-time during at least one year of the evaluation period, in this case 2023, 2024, or 2025);
(c) the paper was published during the evaluation period (i.e., 2023-2025); and
(d) the publication was during her eligible time period (i.e., up to two years after graduation).
Student Y first enrolled as a doctoral student in our program in 2023 (and is currently in the program) and she has a first-authored research paper published in a refereed journal from 2023 based on data that were collected during her enrollment period. Does this publication count under 'Number of Publications'?
Yes, because,
(a) she was first author of the research paper in a refereed journal;
(b) her enrollment period puts her in the eligible group (i.e., doctoral students who were enrolled during at least one year of the evaluation period);
(c) the paper was published during the evaluation period (i.e., 2023-2025) and,
(d) given that she has not yet graduated the publication was during her eligible time period (i.e., up to two years after graduation).
Two students are enrolled in our program; Student A is completing a master’s program and has been accepted into the doctoral program (and has completed some doctoral courses during the master’s enrollment period), and student B is in the doctoral program. They are the sole authors on a research paper published in 2020. Student A is the first author and Student B is the second author. Does this paper count under 'Number of Publications'?
No, because the first author is not currently enrolled in the doctoral program.