Operating Code for Members-at-Large
16492
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Operating Code for Members-at-Large

General Duties Junior and Senior Members-at-Large

  1. Assumes responsibilities at the end of the Annual Meeting of the year elected and serves for a two-year period.
  2. Represents the membership on the Academy Executive Committee.
  3. Perform such Academy duties as may be delegated by the President.
  4. Attend all meetings of the Executive Committee.
  5. The Members-at-Large will oversee the Academy Newsletter. They will meet with the Business Office via phone to plan each issue (two per year) and draft an email soliciting articles or information to be included in the newsletter. They will also forward any articles received to the Business Office and review/edit all articles submitted for inclusion in each newsletter issue.
  6. The Members-at-Large will be responsible for periodically reviewing the Academy Web Site and informing the Business Manager of suggested changes. They will perform a comprehensive review prior to the annual meeting and recommend revisions to the Executive Committee at the pre-conference meeting as part of their report.

General Duties of the International Member-at-Large

  1. Assumes responsibilities at the end of the Annual Meeting of the year elected and serves for a two-year period.
  2. Represents International Fellows on the Academy Executive Committee.
    a. Solicits input from International Fellows.
    b. Inspires the continuation of International Fellows as paid members of the Academy.
    c. Encourages active participation among International Fellows at the Annual Meeting.
    d. Promotes International Fellow nominations.
  3. Perform such Academy duties as may be delegated by the President.
  4. Attend all meetings of the Executive Committee.

General Responsibilities

  1. Initiate actions that promote the purposes of the Academy.
  2. Consider, discuss, and respond to requests for action from individual Fellows.
  3. Consider, discuss, and respond to requests for information or action from other agencies (including, but not limited to contracts and Memorandum of Understanding).
  4. Recommend to the Committee on Documents of Governance and/or to Active Fellows any changes deemed essential.
  5. Receive reports by Academy Officers.
  6. Amend and approve the minutes of the Annual Business Meetings of the Academy.
  7. All Executive Committee members are to periodically review the Academy Web Site and inform the President of suggested changes.
  8. The Executive Committee will approve changes to the Academy Web Site presented by the President after the President has discussed proposed changes with the Human Kinetics Webmaster.

Committees

  1. Approve the Operating Codes of Standing Committees (By-Laws Article IX, Section 4), review code revisions proposed by committees, recommend revisions to committees, ensure that the affairs of Standing Committees are conducted in accordance with these Operating Codes.
  2. Approve Chairpersons and Members of Standing Committees as recommended by the President (By-Laws Article IX, Section 4).
  3. Review all committee reports and initiate action of approval and/or referral.

Annual Meeting of Fellows

  1. Approve the time and place of the Annual Meeting.
  2. At the first meeting of the new Executive Committee during or after the Annual Meeting, review the recommendations of the Past-President regarding a format and plan (including topics and suggested theme) for the following year’s Annual Meeting, and approve the recommendations as submitted or with modifications. (Approval of the program format and plan constitutes authorization to implement the plan.)
  3. Decide if the Annual Meeting is not to be held due to an emergency (By-Laws Article VII, Section 1).
  4. Approve special meetings called at the discretion of the President (By-Laws Article VII, Section 2).
  5. Upon the recommendation of the President, approve her/his appointment of a Parliamentarian for the Annual Business Meetings.

Budget and Expenditures

  1. Approve the annual budget. The budget is prepared and presented by the Business Manager in consultation with the Secretary-Treasurer, President, and President-Elect.
  2. Upon request of the President and/or Secretary-Treasurer, approve other non-specified fiscal matters of importance to the Academy.

Executive Committee Meetings

  1. There are typically three Executive Committee meetings: one preceding the Annual Meeting in the Fall; one immediately following the Annual Business Meeting; and one held early to mid-Spring of the following year.
  2. Conduct as much of the year’s business as possible at these meetings.
  3. Consult with and assist the President with the affairs of the Academy during the year.